1. Information regarding the collection of personal data
1.1 Below, we will provide you with information about the collection of personal data in the case of conclusion of an employment contract as a client, professional company, supplier, business partner, or other contractual partner (for example, as part of an application or employment relationship) or when using our website. Personal data pertains to all data traceable to you personally, such as name, address, email addresses, user behaviour.
1.2. The responsible party as per Art. 4 (7) EU General Data Protection Regulation (GDPR) and other national data protection laws in the member states as well as other legal provisions related to data protection is:
Toshiba Tec Germany Imaging Systems GmbH
President: Yukihiro Noro
Carl-Schurz-Straße 7
D - 41460 Neuss
Tel: +49-(0)2131-1245-0
Fax: +49-(0)2131-1245-402
E-Mail: dataprotection@toshibatec-tgis.com
Our Data Protection Officers and/or our Data Protection Coordinators can be contacted using the information below:
Data Protection Officer
Mr Enes Gümüs, M. Sc.
TÜV Rheinland Industrie Service GmbH
Theodorstr. 182
D - 40472 Düsseldorf
Tel.: +49 (0) 172 323 79 03
Email: enes.guemues@de.tuv.com
Data Protection Coordinator
Ms Julia de Boer
Legal Counsel
Carl-Schurz-Str. 7
41460 Neuss
Tel.: +49 2131 1245-203
Email: Dataprotection@toshibatec-tgis.com
1.3. When you contact us via post, telephone, email or contact form, the information you provide (your email address, your name and your telephone number, if applicable) will be stored by us to answer your questions. We delete the data gathered in this context once its storage is no longer necessary or we restrict its processing should statutory retention obligations exist. Furthermore, we collect and use personal data of the data subjects and users of our website only - among others, to provide a functioning website - as far as this is necessary in the context of our contents and services or in the context of a contract fulfilment. The collection and use of personal data from the data subjects and users of our website can generally only take place once consent has been granted by the users. An exception applies in cases where prior consent cannot be given for practical reasons and/or the processing of the data is permitted by legal regulations.
1.4. Should we wish to make use of subcontracted service providers for individual features of our offer, or use your information for promotional purposes, we will subsequently inform you about the respective processes in detail. In doing so we will also indicate the fixed criteria for the storage period.
2. Your rights – Legal grounds
2.1. You have the following rights in relation to us with regard to your personal data:
- Right to access
- Right to rectification or erasure
- Right to restriction of processing
- Right to objection to processing
- Right to data transferability
2.2. You also have the right to complain about our processing of your personal data to a data protection monitoring body.
2.3. Where we obtain consent from the data subject for processing personal data, Art. 6 (1)(a) GDPR provides the legal grounds for the processing of personal data. When processing personal data required for the performance of a contract in which the data subject is a contracting party, Art. 6 (1)(b) GDPR provides the legal grounds. This also applies to processing procedures required for the implementation of pre-contractual measures. Where the processing of personal data is required for compliance with a legal obligation to which our company is subject, Art. 6 (1)(c) GDPR provides the legal grounds. In the case that the vital interests of the data subject or another natural person render the processing of personal data necessary, Art. 6 (1)(d) GDPR provides the legal grounds. If the processing is required to safeguard a legitimate interest of our company or a third party and the interests, fundamental rights and freedoms of the data subject do not override the first-named interests, Art. 6 (1)(f) GDPR provides the legal grounds for processing.
3. Collection of personal data when visiting our website
3.1. In the event of purely informational use of the website, i.e., if you don’t register or otherwise provide us with information, we will only collect the personal data that your browser transfers to our server. If you wish to view our website, we collect the following data, which is technically necessary for us to show you our website and to ensure stability and security (legal grounds Art. 6 (1) Clause 1 (f) GDPR):
- IP address
- Date and time of the request
- Time Zone Difference to Coordinated Universal Time (UTC)
- Content of the request (specific page)
- Access status/http status code
- Each transmitted quantity of data
- Website from which the request comes
- Browser
- Operating system and its interface
- Language and version of the browser software
3.2. In addition to the aforementioned data, cookies are stored on your computer when you use our website. Cookies are small text files that are stored on your hard drive and assigned to the browser that you are using and allow the site that sets the cookie (here ours) to receive certain information. Cookies cannot run programs or transfer viruses to your computer. They serve to make the internet offer more user-friendly and effective overall.
3.3. Use of cookies
3.3.1. This website uses the following types of cookies, the scope and operation of which are explained below:
- Transient Cookies (for this 3.3.2.)
- Persistent Cookies (for this 3.3.3.)
3.3.2. Transient cookies are automatically deleted when you close the browser. In particular, these include the session cookies. These store a so-called session ID, with which various requests from your browser can be assigned to the common session. This will allow your computer to be recognised when you return to our website. The session cookies are deleted when you log out or close the browser.
3.3.3. Persistent cookies are automatically deleted after a specified period, which may differ depending on the cookie. You can delete the cookies in the security settings of your browser at any time.
3.3.4. You can configure your browser settings according to your wishes and, for example, reject the acceptance of third-party cookies or all cookies. Please be aware that you may not be able to use all features of this website.
3.5. All data is deleted as soon as it is no longer required to fulfil the purpose of its collection. If the data is collected for the provision of the website, this is the case when the respective session is completed.
3.6. If the data is stored in log files, this is the case after seven days at the latest. Further storage is possible. The collection of data for the provision of the website and the storage of the data in log files is essential for the operation of the website. Consequently, there is no possibility of objection on the part of the user.
4. Other features and offers of our website – external service providers
4.1. In addition to the purely informative use of our website, we offer various services that you may be interested in using. To do this, you will generally need to provide other personal information that we use to provide the service and for which the aforementioned data processing principles apply.
4.2. In some instances, we use external service providers to process your data. These have been carefully selected and commissioned by us, are bound by our instructions and are audited regularly.
4.3. Where our service providers or partners have their headquarters in a state outside of the European Economic Area (EEA), we will inform you about the circumstances.
5. Objection to or revocation of the processing of your data
5.1. Should you have granted consent for the processing of your data you may modify or completely revoke this at any time without providing reasons. You can send this revocation to us (see Clause 1.2. – Responsible Party) by post, email, fax, or in the form that was used when issuing the declaration of consent. No extra costs are incurred in such cases, other than postage costs or transmission costs in accordance with existing basic tariffs. Such a revocation will impact the legitimacy of the processing of your personal data once you have sent it to us.
5.2. Where we support the processing of your personal data by referring to the balance of interests you can submit an objection to the processing. This is the case in particular if we do not require the processing to fulfil a contract with you. In the case of the following website uses, this will be additionally shown by us in the following description of the function. When exercising such an objection we ask that you provide the reasons for which we should not have processed your personal data as we have done. In the case that you provide an objection with reasons we will examine the situation and will either adjust or modify the data processing or indicate to you the mandatory reasons for continuing with the processing.
5.3. Of course, you may object to the processing of your personal data for marketing and data analysis purposes at any time. You may inform us about your objections to marketing by contacting us using the following contact information: werbung@toshibatec-tgis.com
6. Web analysis by Matomo
Our website uses the web analysis service ‘Matomo’ (www.matomo.org), a service of the provider InnoCraft Ltd, 150 Willis St, 6011 Wellington, New Zealand, to analyse the usage behaviour of our visitors anonymously and to optimise our content. Matomo is an open source software that enables data protection-friendly web analyses.
In order to ensure that your personal data is processed in compliance with data protection regulations, we have concluded an order processing contract (AV contract) with the provider of Matomo in accordance with Art. 28 GDPR. This contract obliges Matomo to process the data of our website visitors exclusively in accordance with our instructions and to comply with the applicable data protection regulations. The data processing agreement can be found at the following link: Matomo Cloud Data Processing Agreement (DPA) - Matomo Analytics.
Matomo processes the data exclusively on our own servers (self-hosting) or servers of a data centre commissioned by us and also committed to the data protection guidelines. In this context, technical and organisational measures (TOMs) have been implemented to ensure a high level of protection of your personal data. You can find more information on the privacy settings of the Matomo software at the following link: Privacy Policy - Analytics Platform - Matomo.
6.1 Scope of the processing of personal data
The following data is collected when Matomo is used:
- IP address (in abbreviated form so that no identification is possible),
- Date and time of access,
- Pages visited,
- Time spent on the website,
- Anonymised user ID,
- Technical information such as browser,
- Operating system,
- Screen resolution
This data is anonymised and not linked to other data sources. The data is collected solely for statistical purposes in order to analyse user behaviour on our website and to improve the quality of our content.
6.2 Legal basis for the processing of personal data
The processing is carried out on the basis of Art. 6 para. 1 lit. f GDPR (legitimate interest). Our legitimate interest lies in the analysis and optimisation of our website and ensuring the user-friendliness of our website. We ensure that these interests do not adversely affect the rights or freedoms of data subjects.
6.3 Purpose of data processing
We need the data to analyse the surfing behaviour of users and to obtain information about the use of the individual components of the website. This enables us to constantly optimise the website and its user-friendliness. Our legitimate interest pursuant to Art. 6 para. 1 lit. f GDPR lies in these purposes. By anonymising the IP address, we take into account the user's interest in the protection of personal data. The data is never used to personally identify the user of the website and is not merged with other data.
6.4 Duration of storage
The data is deleted when it is no longer required for our purposes.
6.5 Opt-out setting:
If you do not agree to the storage and analysis of data by Matomo, you can object to its use at any time. An opt-out cookie is set to prevent Matomo from storing your data. Please note that you will have to reactivate the opt-out cookie if you delete your cookies.
7. Integration of Vimeo videos
7.1. We have included Vimeo videos in our online offering, which are stored on http://www.vimeo.com and are directly accessible from our website. These are embedded with Vimeo's "Do Not Track" (DNT) parameter, which means that Vimeo does not store third-party cookies or track your activity for advertising purposes when you visit a website with an embedded video. The data referred to in Section 3 is only transferred when you play the videos. We have no influence on this data transfer.
7.2. By visiting the website, Vimeo receives the information that you have accessed the corresponding subpage of our website. In addition, the data referred to in Clause 3 of this declaration will be transmitted. This is done regardless of whether Vimeo provides an account that you are logged in to, or if there is no user account. If you are logged in via Vimeo, your data will be assigned directly to your account. If you do not wish to be associated with your profile on Vimeo, you must log out before activating the video. Vimeo stores your data as usage profiles and uses them for purposes of service improvement, statistical analysis, and optimisation of its platform. Such an evaluation is carried out in particular (even for non-logged-in users) to enhance user experience and ensure proper technical functionality. You have a right to object to the creation of these user profiles; to exercise this right, you must contact Vimeo.
7.3. Please read the privacy policy for more information on the purpose and scope of your data collection and processing through Vimeo. There you will also find further information about your rights and settings options to protect your privacy: https://vimeo.com/privacy. Vimeo is a service provided by Vimeo.com, Inc., headquartered at 555 West 18th Street, New York, New York 10011, USA. Vimeo.com, Inc. is certified under the EU-U.S. Data Privacy Framework. For these organisations, there is an adequacy decision pursuant to Art. 45 of the GDPR, which means that the processing takes place in a secure third country.
8. Use of Google Translate
8.1. This website uses Google™ Translate, a machine translation service provided by Google LLC (“Google”), to improve accessibility for users whose preferred language is not the original language of the site . This service enables automated translation of content but is provided solely for the convenience of the user.
8.2. Legal Basis and Data Processing
The integration of Google Translate is based on our legitimate interest pursuant to Art. 6(1)(f) GDPR in providing an accessible and user-friendly website. When you use the translation feature, your browser establishes a direct connection with Google’s servers. We have no control over, nor do we receive any personal data from, this connection. However, Google may collect personal data (e.g., IP address, browser information, language preferences) in accordance with its own privacy policy and terms of service. We therefore recommend that users review Google’s Privacy Policy (available at: https://policies.google.com/privacy) prior to using the translation tool.
8.3. No Warranty and Limitation of Liability
Please note that translations generated by Google Translate are automated and may not be completely accurate. They may contain errors, omissions, or misinterpretations of the original text. The HPV-FASTER Implement project, Toshiba Tec Germany Imaging Systems GmbH, and its partners make no representations or warranties of any kind, express or implied, regarding the accuracy, reliability, or completeness of any translated content.
8.4. Official and Authoritative Version
The original German/English version of this website and its contents (including this Data Protection Declaration) shall be the sole official and legally binding version. In the event of any discrepancy, inconsistency, or conflict between the original text and any automated translation, the original language version shall prevail . Users access translated content at their own risk.
8.5. User Responsibility
By activating the translation feature, you acknowledge that you have read this disclaimer and understand that you are using a third-party service. You irrevocably agree that any legal claims or disputes arising from the use of translated content shall be governed exclusively by the original language version of the respective document.
9. Contact form and email contact
9.1. There is a contact form on our web page which can be used to get in touch electronically. If you make use of this option, the data you enter into the input screen will be transferred to and saved by us. This data includes:
Required fields:
- Name and surname
- Country
- Email address
Optional:
- Type of request
- Company name
- Phone number
At the time of sending the message the following data is also saved:
a) IP address
b) Date and time of sending the request
For the processing of the data, your consent will be obtained within the scope of the sending process and you will be referred to the data protection declaration. Alternatively, you can get in touch via the email address provided. In this case, the user's personal data transmitted with the email will be saved. In this connection, there is no forwarding of the data to third parties. The data is solely used for processing the conversation.
9.2. The legal grounds for data processing, in the case that consent is granted by the user, are provided by Art. 6 (1)(a) GDPR. The legal grounds for data processing, transferred as part of an email, are provided by Art. 6 (1)(f) GDPR. If the purpose of the email/mail contact is the performance of a contract, Art. 6 (1)(b) GDPR provides additional legal grounds for processing.
9.3 The processing of personal data from the input screen solely serves us for contact purposes. In the case of contact being established by email, the required justified interests in the processing of the data are also included. Other personal data processed during the sending process serve to prevent misuse of the contact form and to ensure the security of our IT systems.
9.4. The data is deleted as soon as it is no longer required to fulfil the purpose of its collection. This is the case for the personal data from the contact form input screen and that transferred by email if the respective conversation with the user has been brought to a close. The conversation has been brought to a close if circumstances indicate that the relevant subject matter has been conclusively clarified.
9.5. The user has the option at all times to revoke their consent to the processing of their personal data. Should the user contact us via email, they can modify or completely revoke the storage of their personal data with immediate effect for the future at any time without providing any reasons. In such a case, the conversation cannot be continued. This revocation can be sent to us by post, email, fax (for address details etc. see Clause 1.2.), or in the form that was used when issuing the declaration of consent. Personal data stored during the establishment of contact is deleted in this case.
10. Sensitive data and data relevant to the German Equal Treatment Act (AGG)
We would like to point out that, based on existing data protection and AGG laws, our company does not desire, particularly within the scope of an application process, the sharing of particularly sensitive information, such as, for example, photos, information on family status - with the exception of a potential status as a severely disabled person, should the applicant freely choose to disclose this.
